Our Event Styling Process
At Saudade Events, we believe a beautiful event begins with a thoughtful and seamless experience.
Our process has been designed to feel calm, intentional and supportive — allowing you to enjoy the journey while we take care of the details.
STEP ONE
Where your vision meets our approach.
Begin the conversation
Every event begins with a considered conversation.
Clients are invited to enquire via our enquiry form or email, where we gather key details such as your event date, location, inspiration and styling needs. This allows us to understand your vision from the outset and ensure we’re the right fit for your event.
For weddings and larger-scale celebrations, we may suggest a face-to-face consultation or venue meeting to explore your ideas in greater detail.
STEP TWO
Secure your date
Confirming your place in our calendar.
Thoughtfully securing your place in our calendar.
Following your enquiry, we prepare a tailored quote based on your event vision, scale and requirements.
To secure your event date, a 50% deposit is required along with acceptance of our terms and hire agreement. Once confirmed, your booking is locked into our calendar and we officially begin planning your event.
Final payment is due two weeks prior to your event date.
Design begins with intention and clarity.
STEP THREE
Design direction
Bringing your event to life through considered design.
Design begins with intention and clarity.
Once your booking is secured, we move into the creative phase.
This is where your event begins to take shape through a thoughtful design direction that reflects your aesthetic, space and occasion. Depending on your event, this may include a visual styling concept or curated design overview to bring your vision to life.
This stage is collaborative, intentional and focused on creating a cohesive and elevated event experience.
STEP FOUR
Final details & preparation
Refining the details so everything flows seamlessly.
Every detail refined, so nothing is left to chance.
In the lead-up to your event, we manage all logistics on your behalf — including delivery times, venue coordination, setup access and pack-down arrangements.
Any changes to your booking can be made up to 14 days prior to your event (subject to availability), allowing us to prepare everything with care and precision.
Our role is to ensure every detail is thoughtfully considered, so you don’t have to manage multiple suppliers or timelines.
your day, beautifully executed from start to finish.
STEP FIVE
Event day & pack down
Relax and enjoy — we’ve taken care of the rest.
Your day, beautifully executed from start to finish.
On the day of your event, our team arrives onsite to deliver and install your styling with care and attention to detail.
Hire periods are five hours unless otherwise arranged, with extended hire available upon request. Once your event concludes, we return to discreetly pack down and collect all hired items — coordinating directly with the venue or private residence.
Our goal is simple:
You enjoy your event, knowing everything has been taken care of.
A Calm, Collaborative Experience
From start to finish, our approach is grounded in intention, communication, and attention to detail.
We value meaningful design and thoughtful execution — ensuring your event not only looks beautiful, but feels effortless and considered.
If you’re dreaming of an elevated, thoughtfully styled event, we’d love to hear from you.